Stop Wasting Time: AI Productivity Tips for PMs

Hey friend,

I took a break last week, as I was traveling to California. I am a huge fan of a quality vacation time and a quality recharge, means no Slack notifications, no emails, no calls, no checking EOD messages. Vacation is vacation. Even for a PM 🙂 Glad to be back and talk today about AI. Our fav topic!

Project management is evolving fast - and AI is no longer optional. It’s the secret weapon top PMs are using to save hours each week and stay ahead of deadlines.

Here’s how you can leverage AI right now:

1️⃣ AI for Task & Project Management
Stop spending time manually updating tasks. Tools like ClickUp AI, Monday.com AI, and Notion AI can:

• Turn meeting notes into actionable tasks automatically.

• Suggest priorities and deadlines.

• Predict delays before they happen.
  Tip: Enhance your process, don’t replace it. Let AI handle repetitive work.

2️⃣ AI for Reporting & Documentation
Say goodbye to spending hours creating status reports. Use AI to:

• Summarize project data into concise reports.

• Turn Slack threads or long emails into clear updates.

• Generate visuals or charts in seconds.
  Quick hack: Paste your project data into ChatGPT or Jasper and ask for a one-page executive summary. Done.

3️⃣ AI for Communication & Collaboration
Streamline how you share info with stakeholders:

• Transcribe meetings automatically - Sybill, Otter AI

• Draft follow-up emails in seconds.

• Create reminders or next-step summaries.
  Pro tip: Integrate AI summaries into your weekly project updates - it makes you look organized and on top of everything.

Watch Out for Pitfalls

• Don’t blindly trust AI - double-check outputs.

• Keep sensitive data secure.

• Spend time on clear prompts for better results.

Quick Wins You Can Start Today

• 3 mins: Summarize last week’s meetings into bullets.

• 5 mins: Draft your next status update.

• 10 mins: Generate a roadmap or timeline from your tasks.

Your Next Move: Pick one AI tool this week, try one hack, and notice the hours you save. Trust me, your future self will thank you.

What is your fav AI tool or app that you love and it boost your productivity?

P.S. if your next move is job search or transitioning to project management, let’s break down the strategy at 1:1 call. 

If you applying for the jobs and not getting replies/interviews. I know what can help, LinkedIn Outreach Scripts. 200+ people already using it.

With Love,

Violeta