Using AI in Project Management! Easy prompts for your projects that save 3.5 hours of work ⤵️

Hi friend,

As a project manager, you juggle planning, communication, risk management, and team performance every day. It’s no easy task - but what if I told you that using AI could streamline your processes and give you more time to focus on what truly matters?

ChatGPT, Microsoft Pilot or Gemini can be your new project management assistant, helping you organize, optimize, and accelerate your projects from start to finish. With just a few targeted prompts, you can take your productivity to the next level.

Here’s how you can get started today:

𝗣𝗹𝗮𝗻 𝗮𝗻𝗱 𝗦𝘁𝗿𝘂𝗰𝘁𝘂𝗿𝗲 𝗣𝗿𝗼𝗷𝗲𝗰𝘁𝘀

"Create a Gantt chart outline for a 6-month project timeline"

"Break down the steps required to achieve X milestone by Y date"

"Generate a detailed project plan for a new software development project"

𝗠𝗮𝗻𝗮𝗴𝗲 𝗧𝗲𝗮𝗺 𝗘𝗳𝗳𝗶𝗰𝗶𝗲𝗻𝗰𝘆 𝗮𝗻𝗱 𝗥𝗲𝘀𝗼𝘂𝗿𝗰𝗲𝘀

"Suggest ways to optimize resource allocation for this project"

"Identify common bottlenecks in team workflows and how to resolve them"

"Help me create a task delegation plan for a team of X members with different skill sets"

𝗦𝘁𝗿𝗲𝗮𝗺𝗹𝗶𝗻𝗲 𝗥𝗶𝘀𝗸 𝗠𝗮𝗻𝗮𝗴𝗲𝗺𝗲𝗻𝘁

“Identify the top 5 risks for a project in the X industry”

"Suggest mitigation strategies for potential project delays"

"Help me develop a risk matrix to prioritize and handle project risks"

𝗘𝗻𝗵𝗮𝗻𝗰𝗲 𝗦𝘁𝗮𝗸𝗲𝗵𝗼𝗹𝗱𝗲𝗿 𝗖𝗼𝗺𝗺𝘂𝗻𝗶𝗰𝗮𝘁𝗶𝗼𝗻

“Draft a project status update email for stakeholders”

"Create a presentation outline to report on project progress and key deliverables"

"Write a concise summary of project results and lessons learned for a stakeholder meeting"

𝗔𝗴𝗶𝗹𝗲 𝗣𝗿𝗼𝗷𝗲𝗰𝘁 𝗠𝗮𝗻𝗮𝗴𝗲𝗺𝗲𝗻𝘁

If you work in an Agile environment, GenAI can help you plan sprints, create user stories, and run retrospectives.

“Create a sprint plan for the next two weeks, focused on X goal”

"Generate user stories and acceptance criteria for a new feature in an agile project"

"Help me run a retrospective meeting with prompts to analyze sprint results"

Ready to take your project management to the next level?

Check out the cheat sheet I made for you with all the TOP AI tools I am using in my work as a Project Manager: The link is here

If you are a beginner or an aspiring PM - check out my guide, you will benefit a lot (200+ downloads): Link to guide

With Love,

Violeta